Error and Warning Messages

There are several error and warning messages that may be triggered when you attempt to save or submit a timesheet. Error messages inform you of problems with the timesheet that must be rectified before you can save or submit. Warning messages inform you of less serious problems that you can choose to ignore by clicking the Force Save/Submit button.

Sequence Error messages (must be rectified before saving)

Message	To rectify
You can only start your day with a Clock In or Absence.	Ensure that each transaction directly after a Clock Out is either a Clock In or an Absence.
You can add Clock In only after Clock Out or Absence.	Ensure that each transaction directly before a Clock In is either a Clock Out or an Absence.
You can either Clock In or Clock Out to end the Absence.	Ensure that each transaction directly after an unfinished Absence is either a Clock In or a Clock Out.

Saving Error messages (must be rectified before saving)

Message	To rectify
Start Time should not be earlier than End Time of previous transaction: [transaction name].	Ensure that the start time of each transaction is not earlier than the end time of the previous one.
“Start Time” should not be later than “End Time” for the same transaction.	Ensure that the start time is earlier than the end time for each individual transaction.
Please define Cost Code of time transaction.	Ensure that each transaction involving a Time Type linked to an earning category has a Cost Code.
Cost Code [Cost Code name] is closed.	Ensure that the Cost Codes linked to each transaction are open.
Timesheet Type/Subtype cannot be used since its linked earnings category is dormant.	This is triggered when a user attempts to modify a transaction that has a timesheet type or subtype linked to an earning category that was made dormant in COINS ERP+ some time after the transaction was first created. To rectify this, change the type/subtype to one of the available ones from the list.

Saving Warning messages (can be ignored by clicking )

Message	To rectify
Transaction start/stop times are no longer consecutive, please review.	Ensure that the start time of each transaction is the same as the end time of the previous transaction, unless the previous transaction was a Clock Out.
A previous transaction exists with no Clock Out, please amend accordingly before adding a new transaction.	This is triggered when there is a transaction for the current week involving a Time Type with payment basis ‘Hours’ (e.g. Worked Hours) and the previous transaction was a Clock In from a previous week, with no Clock Out in between. To rectify this, you must go back and add a Clock Out before the start time of the ‘Hours’-linked transaction.
End time for transaction is missing.	Ensure that each transaction has an end time.

Submit Error messages (must be rectified before submitting)

Message	To rectify
Please define Cost Code of time transaction.	Ensure that each transaction involving a Time Type linked to an earning category has a Cost Code.
Please define End Time of time transaction.	Ensure that each transaction has an end time.

Submit Warning messages (can be ignored by clicking )

Message	To rectify
Transaction start/stop times are no longer consecutive, please review.	Ensure that the start time of each transaction is the same as the end time of the previous transaction, unless the previous transaction was a Clock Out.
A previous transaction exists with no Clock Out, please amend accordingly before adding a new transaction.	This is triggered when there is a transaction for the current week involving a Time Type with payment basis ‘Hours’ (e.g. Worked Hours) and the previous transaction was a Clock In from a previous week, with no Clock Out in between. To rectify this, you must go back and add a Clock Out before the start time of the ‘Hours’-linked transaction.
Cost Code [Cost Code name] is closed.	Ensure that the Cost Codes linked to each transaction are open. If this error is not rectified within the Time Collection module, it will need to be rectified by a COINS ERP+ user after the timesheet has been submitted.